Office Administrator - White Windows Ltd

Job Posted: 28 July 2025

• Contract Term: Permanent
• Location: Newport, Isle of Wight
• Contract Type: Full time
• Salary: £22,223 PA, rising to £23,205 after 3 months’ probationary period
• Industries: Administration General Office

OFFICE ADMINISTRATOR

White Windows Ltd is a well-established local premier double glazing company based in Newport Isle of Wight. We are currently recruiting for a permanent experienced office administrator to join our small friendly team. The successful applicant will oversee the day to day administration of the business and play an essential role in our continued success.

Job Summary

To support the company by carrying out general administration tasks. Maintain a positive friendly approach as you will be the first line of contact with customers and suppliers in person, online and via telephone

Working Hours: 35 hours per week, Monday -Thursday 8am – 4.30pm, Fridays 8am – 1pm although these times can be flexible

Salary: £22,223 PA, rising to £23,205 after 3 months’ probationary period

 Key Responsibilities:

• Organise appointments, liaise with customers to keep them updated
• Manage calendars and schedule appointments as necessary
• Answer phone calls, respond to questions and requests in a timely manner
• Scan, photocopy and file documents as needed
• Set up new contracts, verifying accuracy of information and prices
• Maintain customer files, ensuring customer information is up to date
• Chase overdue payments
• Book in jobs for customers
• Support the sales and fitting team with administrative tasks
• Liaise with suppliers
• Raise invoices
• Maintain up to date computer records using Microsoft excel and word
• Basic finance duties as agreed by the Directors
• Ordering of office supplies
• Other general administrative duties

Person Specification

• Excellent communication and numeracy skills
• Essential working knowledge of SAGE
• Working knowledge of Microsoft Office to include excel
• Strong organisational skills
• Hi level of accuracy and attention to detail
• Ability to lone work and as part of a team
• Excellent customer service skills
• Previous work experience in a similar role

Company Benefits

• 28 Days Paid Holiday to include Bank Holidays
• Company days out
• Christmas Bonus
• Pension Scheme

Please send CV with a covering letter to [email protected]